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“Dear Dr. Varzeliotis:
Re: Correspondence and Delegation Submissions to the Salt Spring Island Local Trust Committee
As I believe you are aware, on July 21, 2014, the Salt Spring Island Local Trust Committee resolved:
That public submissions that are deemed not relevant to the jurisdiction of the Local Trust Committee pursuant to Salt Spring Island Local Trust Committee Procedures Bylaw No. 391; or that are deemed defamatory, profane or otherwise inappropriate for general circulation pursuant to Trust Council Policy on handling Incoming LTC correspondence, Principle Number 3, will be received in the following manner:
a. Correspondence addressed to Local Trust Committee or to two or more Trustees will be referred to the Trustees and added to the agenda only at the request of a Trustee;
b. Requests for delegation will be referred to Trustees and only added to the agenda at the request of a Trustee; and
c. That this direction is to be pursued unless the submissions are otherwise dealt with by provincial legislation.
Since that time, you have submitted numerous pieces of correspondence and delegation requests for inclusion on agendas of Salt Spring Island Local Trust Committee business meetings that contain content deemed defamatory or disrespectful to individuals, including staff, and that address topics not relevant to the land use planning jurisdiction of the Local Trust Committee.
Islands Trust staff have handled your submissions in accordance with the above resolution of the Local Trust Committee, the applicable bylaw and policies. This has been done by acknowledging receipt, advising that your submission has been forwarded to the Local Trust Committee for its review, and notifying you as to whether or not Trustees support your request for inclusion on their business meeting agenda. After our staff have notified you that Trustees did not support your request, we are aware that you have continued to seek a response from staff, and explanations as to why your submissions are not being included in agenda packages.
The Salt Spring Island Local Trust Committee is concerned about the extensive amount of our finite staff time that is being spent dealing with your correspondence, even though it frequently addresses matters outside the jurisdiction of the Salt Spring Island Local Trust Committee.
The Salt Spring Island Local Trust Committee is also concerned about the impacts that your correspondence has on our staff, who we have a responsibility to protect from harassment. Finally we are concerned about the additional staff time spent managing the secondary impacts of your correspondence, all for no productive purpose related to our mandate and jurisdiction.
Please be advised that, in accordance with our concerns, the Salt Spring Island Local Trust Committee has now decided to instruct staff in the Salt Spring planning team not to respond to your communications, unless a member of the Salt Spring Island Local Trust Committee requests that it be added to our business meeting agenda. Further, we have decided that we will only consider your requests to appear before the Local Trust Committee (as a delegation or to speak during the Town Hall session at a business meeting) if your remarks are relevant to a matter on our agenda for that meeting. You are free to speak at formal public hearings, provided your remarks are related to the subject of the hearing.
As noted above, staff will continue to distribute your submissions to the Salt Spring Island Local Trust Committee for their consideration, if you have not already done so. You should not, however, expect our staff to respond to your correspondence, unless a member of the Local Trust Committee asks to have your materials added to a meeting agenda.
We assure you that we carefully considered these decisions, and believe they are important to manage the limited staff time available for our business and to provide an appropriate working environment for our staff
If you wish to pursue the matter further, please contact the BC Ombudsperson Office.
Peter Luckham (signed)
Peter Luckham, Chair,
Salt Spring Islands Local Trust Committee
pc: Trustee Peter Grove Trustee George Grams
Stefan Cermak, Acting Regional Planning Manager"
“[Agenda Item] 14. Delegations: – None.”
Re: Correspondence and Delegation Submissions to the Salt Spring Island Local Trust Committee.
1. “The Salt Spring Island Local Trust Committee has now decided to instruct staff in the Salt Spring planning team not to respond to your [Varzeliotis ] communications, unless a member of the Salt Spring Island Local Trust Committee requests that it be added to our business meeting agenda.”
2. “Further, we have decided that we will only consider your requests to appear before the Local Trust Committee (as a delegation or to speak during the Town Hall session at a business meeting) if your remarks are relevant to a matter on our agenda for that meeting.”
3. “You are free to speak at formal public hearings, provided your remarks are related to the subject of the hearing.”
Ya Vol Herr Kommandant!
“Due to the Islands Trust’s obligation to ensure a respectful workplace for its employees, the Salt Spring Island Local Trust Committee will not accept any further delegations or correspondence at its meetings that are slanderous to staff and regrets that such material has been published with the agenda. The Trust Committee is also requesting staff not to publish documents that are defamatory or harassing and to exclude them from the agenda in future.” (emphasis added)
“The material that you submitted for inclusion in the October 3, 2013 LTC agenda package was considered to have slanderous (to staff), harassing or defamatory content, when viewed in its entirety.
In preparing the LTC agenda, staff are following the direction given to them by the Salt Spring Island Local Trust Committee and are not able to enter into debate or respond to your questions.
If you are not satisfied with the way we have handled this matter, you may wish to contact the BC Ombudsperson to determine if it can assist you.”
“The Local Trust Committee has cited the matter as ‘LTC Correspondence and LTC Submissions’ .
You may wish to cite it as a matter of the SSI LTC in the Rice and Report Session at the Regular Meeting of July 24, 2014.”
“As I believe you are aware, on July 21, [ actually it was the 24] 2014, the Salt Spring Island Local Trust Committee resolved:
That public submissions that are deemed not relevant to the jurisdiction of the Local Trust Committee pursuant to Salt Spring Island Local Trust Committee Procedures Bylaw No. 391; or that are deemed defamatory, profane or otherwise inappropriate for general circulation pursuant to Trust Council Policy on handling incoming LTC correspondence, Principle Number 3, will be received in the following manner:
1. Correspondence addressed to Local Trust Committee or to two or more Trustees will be referred to the Trustees and added to the agenda only at the request of a Trustee;
2. Requests for delegation will be referred to Trustees and only added to the agenda at the request of a Trustee; and
3. That this direction is to be pursued unless the submissions are otherwise dealt with by provincial legislation.”
“Since that time, you have submitted numerous pieces of correspondence and delegation requests for inclusion on agendas of Salt Spring Island Local Trust Committee business meetings that contain content deemed defamatory or disrespectful to individuals, including staff, and that address topics not relevant to the land use planning jurisdiction of the Local Trust Committee.”
“After our staff have notified you that Trustees did not support your request, we are aware that you have continued to seek a response from staff, and explanations as to why your submissions are not being included in agenda packages.”
“Success is not final, defeat is not fatal, it is the courage to continue that counts.”
“The Salt Spring Island Local Trust Committee is concerned about the extensive amount of our finite staff time that is being spent dealing with your correspondence, even though it frequently addresses matters outside the jurisdiction of the Salt Spring Island Local Trust Committee.”